MINUTES OF THE
DATV BOARD OF TRUSTEES MEETING
FOR MONDAY, DECEMBER 10, 2001
MEMBERS PRESENT
Vickie Souve', Chair
Robert Bradley, Treasurer
Roberta Taylor, Secretary
Aaron Schaffer, Vice-Chair
Mark Madry
Tom Ritchie
Tim Gardner
Lela Estes
Margaret Barlow
ALSO PRESENT
John Rocco, DATV Executive Director
David Snow, City of Dayton Cable Administrator
Kara Andrews, Times Warner
Pat Jessee, DATV Staff
Bill O'Neil
NOT PRESENT
Mary Wiseman, excused.
MEETING CALLED TO ORDER
V. Souve called the meeting to order at 11:35 am.
ROLL CALL
Roll call read by P. Jessee.
APPROVAL OF AGENDA
V. Souve asked for a motion to approve the agenda as presented. L. Estes made the motion
and
T. Ritchie seconded. Motion passed unanimously.
BOARD CHAIR COMMENTS
V. Souve announced this would be her last meeting. She has been on the Board for nine
years.
At this time her work commitments are overwhelming and she has received a scholarship and
will be returning to school.
J. Rocco presented V. Souve a plaque in appreciation of her membership on the DATV Board.
APPROVAL OF MINUTES
V. Souve asked if there were any changes or corrections to the Board minutes of August 13,
2001.
T. Ritchie made the motion to accept the minutes as presented and L. Estes seconded.
Motion passed unanimously.
OPPORTUNITY FOR PUBLIC COMMENT
None.
TREASURER'S REPORT
R. Bradley said Bill O'Neil was here for a presentation and made the motion to table the
treasurer's
report. V. Souve ask the Board to table the Treasurer's report until the next Board
meeting.
B. O'Neil passed out a DATV Portfolio Review report and proceeded to give a presentation
of DATV's
financial status as of December 10, 2001.
He said that within the next week or so he was going to recommend to the Committee to sell
the Bonds
and move into cash and maybe sometime at the first of the year we might add 8 to 12 or 15%
back into
the stock market.
J. Rocco asked B. O'Neil if DATV should make the move to sell the Bonds this week or wait
until after
the first of the year.
B. O'Neil thought that a move to sell the Bonds should be done now and not wait until the
first of year
R. Bradly made the motion to liquidate the bonds upon B. O'Neil recommendation. M. Barlow
seconded the motion and the motion passed unanimously.
COMMITTEE REPORTS
a. Executive Committee - did not meet.
b. Personnel Committee - did not meet.
c. Fund Development Committee - Regular meeting met in November.
d. Nominating Committee - M. Barlow reported that there were five nominees for the two
seats vacant on the Board and that R. Bradly had submitted a letter asking for
re-appointment. M. Barlow made the motion asking the Board to accept the nomination of
Robert Bradly, Robert Mullins and Gabrielle Williamson for membership on the Board. L.
Estes seconded the motion. V. Souve asked if there was anymore discussion, hearing none,
motion passed unanimously.
The second task of the Nominating Committee was to nominate officers. M. Barlow presented
the
following slate of officers for next year and asked for the Board's approval:
Roberta Taylor, Chair
Aaron Shaffer, Vice Chair
Robert Bradley, Treasurer
Margaret Barlow, Secretary
They all have been contacted and have accepted.
L. Estes made the motion to accept the Nominating Committee's recommendation as presented.
T. Gardner seconded. Motion passed unanimously.
EXECUTIVE DIRECTOR'S REPORT
J. Rocco reported that DATV's youth campaign continues to go pretty well. Central State
Family
Life Center at Parkside Homes has brought approximately 40 children through DATV's
training
program. C-J's Video club is expected to go through the program sometime in February.
J. Rocco said the City of Dayton's audit of Time Warner's franchise payments over the last
18 months found that fees were underpaid by approximately $200,000. Time Warner has agreed
to pay these fees to the City which means that approximately $80,000 in back fees will be
due DATV.
J. Rocco said Melissa Mills , Program Director, had been elected as Vice-Chair of the
Ohio-Kentucky
Chapter of the Alliance for Community Media. She has also been elected Vice-Chair of the
Central
States Region which includes Ohio, Kentucky, Indiana and Michigan.
A. Schaffer asked if DATV paid for M. Mills expense in regards to any meetings she is
required to attend.
J. Rocco said yes, all expenses were paid by DATV.
CITY OF DAYTON CABLE ADMINISTRATOR
D. Snow said they were trying to wrap up the audit of Time Warner but they were not quite
there yet.
He also reported that the City is still working with Sinclair College about Channel 22. He
spoke to
John Ludy, Head Engineer, as to what the City wanted to achieve with that channel.
TIME WARNER REPRESENTATIVE
Kara Andrews apologized for K. Brown not being at the meeting but she was ill.
K. Andrews said the Time Warner upgrade looked to be 97% completed in the East and West
part
of the city.
J. Rocco commented that DATV had not been upgraded. L. Estes made the motion that a letter
be sent
to Time Warner by January 15, 2002, asking why DATV has not been upgraded. M. Barlow
seconded.
Motion passed unanimously.
OLD BUSINESS
None.
NEW BUSINESS
a. Approval of 2002 Budget - J. Rocco said that this budget was larger than last year's
budget because of the expected Time Warner franchise fee payment of $250,000, therefore,
we have an estimated income of $825,000. There are really no major changes in expenses
except for the adjustments in personnel cost and
salary adjustments for the staff. He reminded the Board that a couple of years ago there
was a salary survey and the goal was to get the staff to at least the mid-range salary for
their position. This budget will accomplish this goal.
V. Souve asked for a motion so that the Board could adjourn into Executive Session. M.
Barlow made the
motion with T. Gardner seconded. Motion passed unanimously.
Before adjourning to the Executive Session, A. Shaffer asked that the October Board
meeting be moved to the first Monday, October 7, instead of the second Monday. M. Barlow
moved to approve the change and M. Madry seconded. The motion passed unanimously.
Upon returning from the Executive Session, M. Barlow advised J. Rocco that the Board had
approved the salary level as indicated in the budget. J. Rocco thanked the Board for the
show of support.
V. Souve asked for a motion to approve the 2002 Budget as presented. M. Barlow made the
motion and M. Madry seconded. Motion passed unanimously.
ADJOURNMENT
Meeting adjourned at 1:15 PM. The next Board meeting will be February 11, 2002.
Respectfully submitted,
Roberta Taylor John A. Rocco
DATV Secretary DATV Executive Director
/plj