MINUTES OF THE

DATV BOARD OF TRUSTEES MEETING

MONDAY, FEBRUARY 9, 2004

 

MEMBERS PRESENT

 

Roberta Taylor, Chair                                                   Lela Estes        

Aaron Sheaffer, Vice Chair                                           Mark Madry   

Robert Bradley, Treasurer                                            Robert Mullins

Margaret Barlow, Secretary                                          Gabrielle Williamson

                                                                                    Comm. Richard Zimmer  

                                                           

ALSO PRESENT

 

John Rocco, DATV Executive Director

Randy Bellinger, City of Dayton DGTV

Mike Gray, Time Warner Cable

Bill O'Neil, Merrill Lynch

Pat Jessee, DATV Staff

 

 

NOT PRESENT

 

Tim Gardner and Tom Ritchie - excused.

 

MEETING CALLED TO ORDER

 

R. Taylor called the meeting to order at 11:35 a.m.

 

ROLL CALL

 

Roll call read by P. Jessee.

 

APPROVAL OF AGENDA

 

R. Taylor asked for a motion to approve the agenda as presented.  L. Estes made the motion and A. Sheaffer seconded. Agenda approved unanimously.

 

BOARD CHAIR COMMENTS

 

R. Taylor said chair comments would be dispensed with because of the lengthy meeting.

 

APPROVAL OF BOARD MINUTES - DECEMBER 8, 2003

 

R. Taylor asked for approval of the December 8, 2003, board minutes.  M. Madry made the motion with R. Mullins seconded.  Minutes approved unanimously.

 

 

 

Board Minutes for February 9, 2004                                                                 Page 2

 

OPPORTUNITY FOR PUBLIC COMMENT

 

R. Taylor asked if there was anyone for public comment.  P. Jessee said Bob Campbell was waiting to speak to the Board.  J. Rocco advised the Board that this personnel matter would be addressed in executive session.

 

APPROVAL OF TREASURER’S REPORT (S)

 

R. Bradley presented the month end financial statements for November

and December 2003. R. Taylor asked for a motion of approval.  R. Mullins made the motion and M. Barlow seconded.  Motion passed unanimously.

 

COMMITTEE REPORTS

 

A.    Executive Committee - Did not meet.

 

B.    Nominating Committee - Did not meet.

 

C.    Investment Committee - R. Bradley introduced B. O'Neil from Merrill Lynch who presented an overview of DATV's investments. At this time a handout of DATV 2003 Investment Results was given to the Board.

 

J. Rocco remarked that one of the most important things that the Board has done was to form this committee.

 

D.    Personnel Committee - Did not meet.

 

EXECUTIVE DIRECTOR’S REPORT

 

He told the Board that the programming statistics for 2003 were outstanding. DATV

had a total of 3683 programs in 2003 which is a 26% increase over 2002. Ch. 12, the spiritual channel, had an increase of 35% in one year. DATV's membership at the end

of 2003 was 551, an 11% increase from the previous year. Equipment checkouts for 2003 increased by 33%. This is an average of four checkouts each day, everyday, 365 days per year and on the weekend there isn't a piece of equipment left in the building. During 2003, the editing suites were used 10,600 hours which average out to seven hours per edit suite, everyday, 365 days per year. The usage of the studio increased by 14%.  I commend the staff for a job well done.  As of February 9, the membership for 2004 stands at 315.

 

J. Rocco said DATV's Tally awards would be Friday, April 2 this year and they would be held at the Marriott instead of the convention center.  Official invitations should be received soon.

 

On April 23-24, DATV will be hosting a regional one-day workshop put together by the Central States Region of the Alliance.  This will be on video streaming. 

 

    

 

Board Minutes for February 9, 2004                                                                             Page 3

 

CITY OF DAYTON

 

R. Bellinger told the Board that the RFP has been returned to him.  Once he has names of companies or consultants then it will be posted.

 

J. Rocco expressed concern that MVCC, whose contract expires approximately two months before ours, has already contracted with a consultant and they have been in the area for the last two weeks, so, we are already behind in doing this survey.

 

TIME WARNER REPRESENTATIVE

 

M. Gray told the Board that he would be the one coming to the meetings and that

K. Andrews was now in Time Warner's customer service. 

 

J. Rocco and the Board expressed concerns concerning the issue of Time Warner

attempting to blame their recent rate increase on DATV by suddenly listing DATV as

a line item on their billing. 

 

OLD BUSINESS - none

 

NEW BUSINESS - none

 

R. Taylor asked for a motion to go into Executive Session for the purpose of discussing

a personnel matter. Motion made by R. Mullins. Board adjourned to Executive Session at 12:10 PM.

 

The next Board meeting will be April 12, 2004, at 11:30 AM in DATV's conference room.

 

Respectfully submitted,

 

 

 

____________________________                            _____________________________

Margaret Barlow, DATV Secretary                              John A. Rocco, Executive Director

 

/plj